Document Controller/ Project Secretary

About Allseas

Division Description

Department Description

To stay ahead of the industry, we are developing tomorrow’s technology today, transforming bold ideas into state-of-the-art solutions to meet the market’s ever-changing needs. Do you trust your own vision and have the courage to pursue it? Then join the thinkers, leaders and visionaries at Allseas!

We are looking for an efficient and accurate Document Controller/Project Secretary to join our Project Management Department in Delft, the Netherlands. In this role, you will be responsible for all document control, organizational, and administrative duties related to a specific project, and serve as the first point of contact for all related inquiries, both internal and external.

Unit Scope

Discipline Description

Job Description

As Document Controller/Project Secretary, you will be responsible for preparing procedures at the beginning of each project and keep files up-to-date during the project. You will perform all administrative tasks as laid down in the department, team or work procedures. 

Besides this, your tasks are to

• File, retrieve, copy, and distribute documents as required
• Prepare and distribute the Master Document Register and keep it updated
• Control revision of documents
• Familiarise with, update, and work with the Document Control System (SharePoint)
• Serve as the first line of contact for document enquiries, internal and external
• Collect, implement and use knowhow and experience for the purpose of improving customer service
• Initiate action to prevent the occurrence of any non-conformities relating to the project, process and management system
• Organise meetings, book rooms and flights for all members of your project team

Education & Experience

• Minimal MBO level or an equivalent.
• Preferably 1–2 years of experience in document control or project administration.
• Good knowledge of MS Office and SharePoint 
• Good command of the English language, both written and spoken, basic command of the Dutch language. 
• Strong attention to detail and a pro-active mindset

Certifications

Additional Information

Working at Allseas allows you the chance to work in a dynamic, fast-paced, entrepreneurial environment, with creative thinking, collaboration and down-to-earth culture at its core.

You can expect

• Competitive industry benchmarked salary and pension.
• Performance based salary raises and bonuses.
• 30 holidays days per year, flexible working hours.
• Extensive training and development programme, study budgets and coaching.
• A company-sponsored fitness scheme.
• Internal clubs, committees, parties and (sportive) events.

If this role appeals to you and you recognise yourself in the profile above, we would like to hear from you!

An online personality questionnaire can be part of the selection procedure.