Administrative Assistant

About Allseas

Division Description

Department Description

Allseas is a world-leading contractor in the offshore energy market, with dynamism, rapid progress and pioneering spirit at its core. Experts in the design and execution of large and complex offshore projects, we are constantly pushing the boundaries of technology. 

In our "cozy office" in Essen, we take care of all the crewing activities: crew/personel planning on our ships, certifications and complience, crew operations, and general HR-matters of our crew members. 

To strengthen our Learning & Development Crew Team, we are looking for an Administrative Assistant.

Unit Scope

Discipline Description

Job Description

The Learning & Development Crew department is taking care of all the training needs of the crew on our ships and makes sure that they hold all the necessary certifications.

As an Administrative Assistant, you will assist the L&D Crew Specialists by maintaining a proper documentation. 

Concretely, you will mainly focus on the following tasks:

• You will verify and process all the certificates (and other documents) in our Crew Management System
• You will support the L&D Crew Specialists with keeping all the information in our system up to date
• If required, you will assist the L&D Crew Specialist with other tasks, like the planning and booking of trainings

Education & Experience

In order to succeed in this role, you should recognize yourself in (most of) the following requirements:

• Most importantly: you are a reliable administrative worker with a strong eye for detail 
• You have a proactive "hands-on" mindset and are able to plan and organize your work
• You are not afraid to ask for help, and colleagues can also count on your help when necessary
• You have some relevant experience in administrative work, preferably in an international company
• You have a professional level in English, both written and spoken; Dutch is a plus, but not a requirement
• You are familiar with the most common MS Office applications, Excel being the most important one

Certifications

Additional Information

Allseas is a world-class offshore construction company, developing top-notch technologies and doing things that have never been done before, like building the worlds largest heavy-lifting vessel and performing the heaviest single lift of all times (by far)!

Apart from that, you can count on the following:

• You will work in a historic, monumental building in Essen (Belgium) whith a unique blend of cozyness and cosmopolitism: we have colleagues from 13 different countries around the globe
• A passionate, team-oriented work environment with an informal atmosphere and extremely helpful colleagues
• We make sure to offer possibilities for personal and professional growth, including study budgets, trainings and coaching…
• A competitive salary based on your level of experience, collective health insurance, hospitization insurance, eco-cheques, and one of the best pension plans in the market
• We support you in achieving a healthy work-life balance with:
  
  • Very flexible working hours: you can start between 07.00h - 10.00h and stop accordingly
  • We have a 38-hour work week, so on friday you can leave earlier
• Allseas has earned the "World-Class Workplace" label, which is based entirely on feedback from our employees 

Ready to take the challenge?

If you’re excited about this role and see yourself fitting the profile, we’d love to hear from you! Apply now via the button below and send us your CV and motivation letter.