Country Finance Lead

About Allseas

Division Description

Department Description

As Country Finance Lead for Australia it is your responsibility to handle the finance and accounting function from A to Z in line with the corporate standards and complying with local accounting and tax regulations and provide HR support and payroll service, also in line with corporate standards and in support of the local office management.  

Unit Scope

Discipline Description

Job Description

Your main tasks consist of both finance (about 80%) and HR tasks (about 20%)

General responsibilities 

• Conduct all activities and tasks in accordance with Allseas’ corporate objectives
• Familiarise with and comply to Allseas’ management system
• Ensure understanding and implementation of Allseas corporate policies and requirements of the management, adapted to the local labour law
• Act as expert resource on country specific laws, rules, regulation and business practices. 

Statutory and taxes 

• Manage all statutory financial matters, including external audits and local tax matters (BAS – GST / PAYG, FBT, TPAR)
• Be the full owner of the financial statements and notes for the legal entities according to local GAAP
• Prepare and book the corporate tax provisions and accruals
• Follow up on VAT/GST/sales tax and other local tax declarations, tax unities where applicable and filling of relevant tax returns 
• Be the first line of support regarding tax matters with the local tax authorities, coordination with Tax department (ATO, ASIC, ABS, State Revenue Office – WA & VIC).  

G/L Accounting 

• Perform the quarterly closing tasks respecting the deadlines to produce a trial balance
• Accounting for intercompany cash transfers
• Prepare intercompany invoices and control balances
• Fixed assets accounting including construction in progress and depreciation posting and reconciliation. The fixed assets are minor local office assets, as the operating business assets are owned by other Group companies
• Payroll and payroll related monthly reporting responsibility. For example, Single touch reporting through an external payroll agency, payroll tax, superannuation, etc.
• Payroll year end reconciliation (PAYG Reconciliation)
• Prepare specifics control documents (accounts specifications) and check the accuracy of the trial balance
• Report the trial balance in OneStream for corporate consolidation within deadlines and ensure quality of reported data under group accounting standards.
• Support the Group Consolidation team. 

Accounts Payable / Cash Management / Accounts Receivable

• Check and record invoices in the Oracle (SAP) ERP system
• Post, code, file, match and process the invoices, inter-company invoices and expense reports
• Process weekly electronic bank payments (Oracle / SAP + e-banking)
• Accounting of the bank debit/credit statements (daily)
• Accounting of petty cash (monthly)
• Prepare the bank reconciliations, justify reconciling items, clear reconciling items
• Own the ageing reports for outstanding balances
• Sign payments.

Human Resources

• Monthly HR/Payroll reporting
• Run the payroll using local software solution (using external payroll agency)
• Contribute or lead projects in developing rules & regulations according to Group policies
• Support and advise Management and relevant departments on employee related personnel matters
• Maintain contacts with various governmental agencies, like State Revenue Office (WA & VIC), departments of labour, immigration, etc.
• Periodically evaluate and renew contracts of third party services such like office rental, cleaning, catering, travel
• Maintain contact with visa agent and assist with obtaining visas for employees
• Be the main point of contact for all issues with expats
• Interact with HQ in relation to HR matters. 

Education & Experience

Certifications

Additional Information